Executive Assistant ( Jaipur)

Job Description

Mail : - info@naukripay.com

executive assistant provides high-level administrative support to senior leaders, which includes managing calendars, scheduling meetings, handling communications, and coordinating travel. They are responsible for preparing documents and reports, maintaining organized filing systems, and serving as a gatekeeper of information and access for the executive. A successful executive assistant requires strong skills in organization, time management, and professionalism to ensure the executive's productivity.

Key responsibilities

Administrative Support :

Manage calendars, schedule meetings, and send reminders.

Handle executive communications, such as emails, phone calls, and mail.

Organize travel logistics, including accommodations and transportation.

Create and edit documents, presentations, and reports.

Communication and Gatekeeping :

Serve as a liaison between the executive and clients, partners, and other staff.

Act as a "gatekeeper" by filtering and managing incoming requests and interruptions.

Uphold a strict level of confidentiality with all materials.

Project and Event Management :

Coordinate corporate events, such as meetings and off-site activities.

Assist with managing projects and following up on contacts.

Office and Record Management :

Maintain organized physical and electronic filing systems.

Submit expense reports and manage other expenditures.

Strategic and Operational Support :

Assist with research and the analysis of information.

Help with decision-making processes and project management.

Support office services and can be involved in developing office policies and procedures.

Essential skills

Time management and prioritization

Strong organizational skills

Problem-solving skills

Excellent interpersonal and communication abilities

Proficiency with relevant software

Discretion and professionalism

Requirements

Assistant