AFM- Travel coordinator

Key Responsibilities :

• Manage and coordinate complex travel itineraries for executives, employees, and clients, including flights, accommodations, ground transportation, and meeting arrangements.
• Develop and implement travel policies and procedures to ensure cost-effectiveness and compliance with company guidelines.
• Negotiate and maintain relationships with travel vendors, airlines, hotels, and car rental agencies to secure favorable rates and terms.
• Process travel requests, book reservations, and provide detailed itineraries to travelers.
• Handle travel-related issues and provide solutions in real-time, including flight changes, cancellations, and emergency situations.
• Manage and reconcile travel expenses, including processing reimbursements and maintaining accurate records.
• Generate regular reports on travel spending, trends, and policy compliance for management review.
• Stay informed about travel industry trends, visa requirements, and international travel regulations.
• Provide guidance and support to junior travel coordinators and administrative staff.
• Ensure all travel arrangements comply with company policies, budget constraints, and safety guidelines.
• Travel booking coordination with Amex (Domestic and International)
• Travel workflow - Help in Filling, verify approvals and other doubts
• CONCUR - T &E, Profile updating and taking session to update the profile
• Flight Booking Coordination for L1 Travel.
• Support with GT / ITC Approval
• Resolve Booking Issues
• Pre-Travel Checks
• Travel Insurance and SOS Application
• Invoice and Credit Note Coordination
• Credit card tokenization
• FOREX Loading and Invoice Processing
• Quarterly Reporting
• Finance Coordination
• Issuance of Cover and Invitation Letters
• Handling VISA Queries
• Travel Bookings for VISA Purposes
• Escalation handling
• Vendor meetings and processing invoices.
• Global Trade / ITC Coordination
• Travel Insurance - Wallet loading
• Corporate credit card related queries
• Monthly meeting with Amex on Travel related quiries
• Taking care of all senior leaders booking, check-in, visa, Insurance and invoice related queries
• Involved in work permit visa queries and VISA related queries
• Housing coordination with Global Mobility
• FSP, Position pay and other related queries - Verify and discussion with Global Mobility

Skills Required

Invoice Processing, Travel Insurance, Concur