Event Coordinator

Event & Advertising Operations Executive

Location : Bangalore (Koramangala)

Experience : 2–4 Years

Industry : Events, Advertising, Media & Marketing

Reports To : Operations Manager / Project Lead

About CrossWorks

CrossWorks is a new-age experiential marketing agency dedicated to creating transformative experiences that bridge the physical and digital worlds .

We specialize in immersive technologies such as Augmented Reality (AR) and Virtual Reality (VR) to help brands engage audiences in powerful new ways.

Our expertise lies in developing interactive installations , experiential campaigns , and on-ground brand activations that captivate, educate, and inspire.

Join us — and together, let’s create magic! ✨

Job Overview

We’re looking for a detail-oriented and dynamic Event & Advertising Operations Executive to plan, execute, and manage events, campaigns, and brand activations from start to finish.

The ideal candidate will have hands-on experience in BTL activities , vendor coordination, and on-ground event execution — ensuring projects are completed on time, within budget, and at top quality.

Key Responsibilities

• Plan and execute end-to-end event operations , including pre-event planning, on-site execution, and post-event wrap-up.
• Coordinate with vendors, venues, production teams, and internal stakeholders to ensure smooth project delivery.
• Maintain brand guidelines and quality standards for all activations and campaigns.
• Prepare and manage event timelines, checklists, and operational plans .
• Oversee logistics , including permits, transport, manpower, and technical setups.
• Manage budgets and expenses , recommending cost-effective solutions.
• Track and analyze event KPIs ; assist in creating post-event reports and client presentations.
• Troubleshoot operational challenges and ensure an excellent client and audience experience.
• Stay updated on industry trends , vendor networks, and operational best practices.

Key Requirements

Nice to Have