Executive assistant

As an Executive Assistant in PKF India you will play a key role in supporting the operations of the Senior Management.

Roles and Responsibilities :

The ideal candidate for this position is someone who has a demonstrated capability to act as a strong Executive Assistant to the Senior Management to ensure quality and professional work environment in the workplace while overseeing other tasks as given below :

Document Management :

Creating, maintaining, and managing documents and files, including contracts, proposals, and reports.

Ensuring all documents are stored securely but are readily accessible to staff.

Handling confidential and sensitive information with discretion.

Scheduling and Coordination :

Managing calendars for the senior management, including scheduling meetings, appointments, and travel arrangements.

Coordinating logistics for client meetings and internal events, including video conferences and off-site meetings.

Assisting with the preparation of meeting materials and presentations.

Communication :

Serving as a point of contact for both internal and external stakeholders.

Managing incoming calls and correspondence (email, letters, packages etc.).

Facilitating smooth communication between different levels of the organization.

Client Support :

Assisting in client onboarding processes.

Providing general support to clients if needed.

Ensuring client interactions are logged and tracked in customer relationship management (CRM) systems.

Compliance and Procedures :

Ensuring all business processes and activities comply with relevant legal and regulatory standards.

Helping to implement and maintain procedures / office systems.

Data Management and Reporting :

Entering data into databases and spreadsheets.

Preparing regular reports on expenses, office budgets, and other expenditures.

Expectations for the role :

The candidate is expected to be a graduate or a post-graduate with a minimum of 5 years of experience in a similar role. The candidate is expected to be highly organized, have excellent oral and written communication skills, and be adept at managing multiple tasks simultaneously. Must be willing to work under tight deadlines and is expected to handle a variety of challenges and changes. The candidate is expected to have financial acumen and an eye for details.