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Executive Assistant to Director

Executive Assistant to Director

2comsKolkata, West Bengal, India
17 days ago
Job description

Job Title : Executive Assistant to Director

Job Summary

The Directors Assistant provides essential administrative and organizational support to the Director ensuring the efficient functioning of the department or organization. This role demands a highly organized individual capable of managing various tasks from overseeing schedules and communications to coordinating projects and handling confidential information. The Assistant acts as a liaison between the Director and other departments clients or stakeholders.

Key Responsibilities

  • Calendar and Schedule Management

Efficiently manage and organize the Directors calendar ensuring all appointments meetings and deadlines are met.

  • Coordinate internal and external meetings including booking rooms sending invites and preparing agendas.
  • Communication Support
  • Act as a point of contact for internal and external communications on behalf of the Director.

  • Draft proofread and send emails letters and other correspondence as requested by the Director.
  • Answer phone calls screen inquiries and redirect them to the appropriate parties when necessary.
  • Document and File Management
  • Maintain and organize the Directors files both physical and digital ensuring quick access to needed documents.

  • Prepare reports presentations and other materials for the Directors meetings.
  • Travel and Event Coordination
  • Arrange travel accommodations including flights hotels and ground transportation for the Director.

  • Organize events conferences and business trips including all necessary logistics and documentation.
  • Public Relations Coordination
  • Assist in planning and executing public relation coordination maintaining protocol with Dignitaries Authorities High-Officials of Government / Corporate sector as per instructions / communications received from the Director.

  • Project Coordination
  • Assist in planning and executing departmental or organizational projects.

  • Track project progress timelines and deliverables providing updates to the Director as needed.
  • Confidentiality and Discretion
  • Handle sensitive and confidential information with the utmost discretion and professionalism.

  • Maintain a high level of confidentiality with regard to organizational matters.
  • Administrative Support
  • Provide general administrative support including ordering supplies handling invoices and managing office operations.

  • Perform other duties as assigned by the Director to ensure the smooth and efficient functioning of the office.
  • Requirements

  • Proven experience as an Executive Assistant Administrative Assistant or similar role.
  • Strong organizational and multitasking skills.
  • Excellent communication skills both written
  • Proven experience as an executive assistant or similar administrative role Proficient in MS Office and other office management software Outstanding organizational

    Key Skills

    Anti Money Laundering,Design Engineering,Lounge,Information Management,Deputy

    Employment Type : Full Time

    Experience : years

    Vacancy : 1

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    Executive Assistant • Kolkata, West Bengal, India