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Executive Assistant to Director

2comsKolkata, West Bengal, India

17 days ago

Job description

Job Title : Executive Assistant to Director

Job Summary

The Directors Assistant provides essential administrative and organizational support to the Director ensuring the efficient functioning of the department or organization. This role demands a highly organized individual capable of managing various tasks from overseeing schedules and communications to coordinating projects and handling confidential information. The Assistant acts as a liaison between the Director and other departments clients or stakeholders.

Key Responsibilities

Calendar and Schedule Management

Efficiently manage and organize the Directors calendar ensuring all appointments meetings and deadlines are met.

Coordinate internal and external meetings including booking rooms sending invites and preparing agendas.

Communication Support

Act as a point of contact for internal and external communications on behalf of the Director.

Draft proofread and send emails letters and other correspondence as requested by the Director.

Answer phone calls screen inquiries and redirect them to the appropriate parties when necessary.

Document and File Management

Maintain and organize the Directors files both physical and digital ensuring quick access to needed documents.

Prepare reports presentations and other materials for the Directors meetings.

Travel and Event Coordination

Arrange travel accommodations including flights hotels and ground transportation for the Director.

Organize events conferences and business trips including all necessary logistics and documentation.

Public Relations Coordination

Assist in planning and executing public relation coordination maintaining protocol with Dignitaries Authorities High-Officials of Government / Corporate sector as per instructions / communications received from the Director.

Project Coordination

Assist in planning and executing departmental or organizational projects.

Track project progress timelines and deliverables providing updates to the Director as needed.

Confidentiality and Discretion

Handle sensitive and confidential information with the utmost discretion and professionalism.

Maintain a high level of confidentiality with regard to organizational matters.

Administrative Support

Provide general administrative support including ordering supplies handling invoices and managing office operations.

Perform other duties as assigned by the Director to ensure the smooth and efficient functioning of the office.

Requirements

Proven experience as an Executive Assistant Administrative Assistant or similar role.

Strong organizational and multitasking skills.

Excellent communication skills both written

Proven experience as an executive assistant or similar administrative role Proficient in MS Office and other office management software Outstanding organizational

Key Skills

Anti Money Laundering,Design Engineering,Lounge,Information Management,Deputy

Employment Type : Full Time

Experience : years

Vacancy : 1

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Executive Assistant • Kolkata, West Bengal, India