Executive and Personal Assistant

Role : Executive and Personal Assistant with IRG Media

About Us

IRG Media is an influencer marketing agency specialising in Influencer Partnerships with US / UK Lifestyle and entertainment brands.

We collaborate with a roster of top-performing content creators across all platforms, empowering them to turn their passion for content creation into successful careers. While our creators focus on producing exceptional content, we handle the business side, helping them monetize their work effectively.

Over the past two years, we’ve worked with top brands and creators, executing campaigns for industry leaders such as Holafly, MyHeritage, HelloFresh, Revolut UK, and more.

The Role

The Executive Assistant will act as our CEO’s (Reyan) operational right hand — ensuring the financial and personal systems behind the business run with precision, foresight, and organization.

This role requires an individual who is highly detail-oriented, proactive, and capable of managing multiple moving parts across finance, travel, lifestyle, and executive coordination.

You’ll handle reconciliation, cash flow tracking, and reporting, while also managing Reyan’s personal logistics such as travel, visa renewals, and key personal events. The ideal candidate is structured, trustworthy, and enjoys turning chaos into clarity.

Responsibilities

The duties and responsibilities of the role will include :

Main Responsibilities

• Reconcile all monthly bills and bank transactions within QuickBooks or Xero.
• Ensure every transaction links to a valid invoice or receipt stored in Google Drive.
• Maintain a rolling 8-week forecast of :

– Expected brand payments (with ETAs)

– Scheduled influencer payouts

– Fixed recurring expenses

setting up interviews >

reference checking >

employee onboarding.

Travel, VISA & Logistics

Personal Management & Lifestyle

Requirements