Executive Assistant (EA) to Founder

Executive Assistant (EA) to Founder — Evora Journeys

Location : [Delhi, Dwarka / Hybrid]

Experience : 3–7 years in EA / Chief of Staff / Operations roles

Industry Preference : Hospitality, Luxury Services, Travel, UHNW Client Services (preferred)

About Evora Journeys

Evora Journeys is a boutique luxury travel design house that specialises in crafting deeply personalised, disruption-free experiences for UHNW families, entrepreneurs, and global business leaders.

We believe real luxury is predictability, privacy, and precision — not just 5-star labels.

As we scale, we’re looking for a world-class Executive Assistant who can act as the Founder’s right hand — enabling speed, structure, efficiency, and calm across all operations.

Role Overview

The Executive Assistant will manage and optimise the Founder’s day-to-day workflow, communication, scheduling, coordination, and follow-through.

This is not a routine admin role — it requires high emotional intelligence, impeccable attention to detail, excellent communication, and the ability to anticipate needs before they arise.

You will operate as a force multiplier, ensuring the Founder stays focused on strategy, partnerships, and client experience while you run everything around it smoothly.

Key Responsibilities

1. Founder Support & Calendar Management

Own the Founder’s daily schedule — organise calls, meetings, travel, and blocks of deep work

Prioritise tasks and commitments with a clear understanding of urgency and importance

Ensure the Founder is always briefed, prepared, and on time

2. Communication & Coordination

Act as the primary point of contact between the Founder and internal / external stakeholders

Draft emails, follow-ups, summaries, and structured communication

Maintain high levels of professionalism and confidentiality

3. Travel & Logistics Assistance (High-Precision)

Coordinate business + personal travel, including flights, hotels, transfers, and documents

Create “zero-surprise itineraries” mirroring Evora’s UHNW standard

Manage visa processes, appointment scheduling, and timely reminders

4. Project & Operations Support

Track ongoing business initiatives, deadlines, and follow-ups

Coordinate with marketing, design, finance, and operations teams

Maintain dashboards, trackers, SOPs, and weekly review reports

5. Documentation & Organisation

Manage files, contracts, proposals, and confidential data

Prepare presentations, briefs, and meeting notes

Build systems for improved efficiency and predictability

6. Social Media & Content Coordination (Bonus Advantage)

Assist with scheduling posts, drafting captions, coordinating with content teams

Maintain the Founder’s personal brand calendar (LinkedIn + Instagram)

7. Personal Errands (Limited, As Needed)

Support the Founder with essential personal tasks to ensure smooth functioning

Handle time-sensitive requests responsibly and respectfully

Who This Role Is For

An ideal EA for Evora Journeys is :

Extremely organised and structured — loves systems and checklists

Excellent communicator — English fluency is a must

Emotionally intelligent — knows how to read situations and respond gracefully

Detail-obsessed — small mistakes bother you

Tech-comfortable — CRM, calendar apps, travel portals, documentation tools

Proactive and anticipatory — thinks two steps ahead

Discreet — understands confidentiality with UHNW clients

Calm under pressure — handles last-minute changes with maturity

Qualifications

3–7 years experience supporting founders, CXOs, or UHNW individuals

Strong written & verbal communication

Experience in managing calendars, travel, and multi-stakeholder coordination

Ability to handle sensitive information with integrity

Comfortable with digital tools (Google Workspace, Notion, CRM, WhatsApp Business, etc.)

What You’ll Gain

Work directly with the Founder of a fast-growing luxury travel brand

Exposure to UHNW clients, private travel networks, premium hospitality

Opportunity to learn business, operations, and leadership closely

A role where your contribution directly impacts the company’s growth

A culture of trust, autonomy, and high performance

Salary & Benefits

Competitive compensation

Performance-based bonuses

Travel opportunities (occasionally)

Professional development support

Work-from-home flexibility (depending on setup)

How to Apply

Send your CV + a short note on “Why I’m the right EA for Evora Journeys” to :

[Your Email]