Company Secretary - Manager

Role Overview :

The Manager – Company Secretary will lead and oversee statutory compliance, governance frameworks, and corporate secretarial activities for the organization and its subsidiaries. This role requires strong expertise in Companies Act compliances, end-to-end board and shareholder management, regulatory monitoring, and execution of key corporate actions. The incumbent will play a pivotal role in ensuring best-in-class governance standards, managing investor-related processes, supporting ESG / BRSR initiatives, coordinating with internal and external stakeholders, and driving process improvements and automation within the secretarial function.

Key Responsibilities :

1. Regulatory Compliances & Governance

Ensure full compliance with the Companies Act, 2013 for the parent entity and subsidiaries.

Manage and update statutory records, registers, disclosures, and filings.

Oversee timely website updates for statutory information and governance-related disclosures.

Manage investor relations and shareholder services, ensuring seamless communication and timely responses.

Liaise with the Registrar & Transfer Agent for shareholder queries, grievances, and compliance requirements.

Support ESG and BRSR reporting through data collation, governance inputs, and cross-functional coordination.

Monitor compliance thresholds and triggers under the Companies Act and other applicable laws.

Track regulatory developments, analyze implications, and implement necessary actions.

Review and update corporate policies on a periodic basis.

Handle dematerialization of shares for subsidiaries and ensure smooth coordination with depositories.

Manage Secretarial Audits for all Nykaa Entities, ensuring readiness and timely closure of audit points.

2. Meetings Management

Provide end-to-end support for Board and Committee meetings, including scheduling, agenda preparation, logistics, and post-meeting actions.

Manage coordination for Board meetings and governance processes for all Nykaa subsidiaries

Coordinate with external consultants for Global and International UK compliance requirements.

Manage shareholders’ meetings and postal ballots and its subsidiaries, including notices, scrutinizer coordination, filings, and disclosures.

3. Process Improvements & Automation

Drive upgrades to the Investor Relations section of the company website for enhanced transparency and user experience.

Implement and improve the BoardPac (or similar) meeting application for efficient Board management.

Streamline Board processes including sitting fees processing, tracking ATRs (Action Taken Reports), and other governance workflows.

Lead automation initiatives within the secretarial function to improve accuracy, efficiency, and compliance monitoring.

4. Corporate Actions

Support corporate actions such as mergers, demergers, restructurings, fundraises, acquisitions, and other strategic initiatives.

Manage due-diligence documentation, approvals, filings, and end-to-end compliance for corporate actions.

5. Annual Report & Other Functions

Manage the preparation, review, and finalization of the Annual Report for Nykaa and all subsidiaries.

Coordinate with internal stakeholders to ensure timely inputs and accurate disclosures.

Implement and manage Legatrix or similar compliance tools for monitoring and reporting.

Coordinate with external consultants such as Amicorp or equivalent partners in GCC regions for governance, compliance, and entity-level requirements.

Provide cross-functional support to internal teams for governance-related documentation, approvals, and compliance queries.

Knowledge and Skill / Qualification Requirements :

CS professional certification with 8+ years of relevant experience (preferably in a listed company).

Thorough understanding of Companies Act, SEBI regulations, FEMA, and related corporate governance frameworks.

Experience managing Board and shareholder processes across multiple subsidiaries.

Strong stakeholder management with ability to work with leadership, cross-functional teams, and external advisors.

Hands-on experience with compliance tools (e.g., Legatrix) and Board meeting applications.

Excellent communication, drafting, analytical, and project management skills.