Executive Office Manager

About us : Established in 2009, Infinity Business Solutions ( IBS ) has been providing world-class Virtual Staffing Solutions for over 16 years. We are a company with a strong focus on customer satisfaction. We work in an efficient and cost-effective fashion to provide the highest quality services with absolute accuracy and measuring up to the highest industry standards. Our clients include small business, corporate business houses as well as NGOs. Making the best use of our intellectual capital and customer-handling experience, we provide high-end processes and results to businesses across the globe.

Job Overview :

We are seeking a highly motivated and experienced Executive Assistant to join our team. The role requires a proactive and solution-oriented individual who can anticipate needs, prioritize tasks and independently find effective solutions to issues that arise. Key responsibilities include managing schedules, organizing meetings, handling correspondence, and performing research to facilitate decision-making.

Responsibilities :

• Provide high-level administrative support, including managing emails, scheduling meetings, and handling correspondence on behalf of the CEO.
• Coordinate and prepare for meetings, including taking notes and following up on action items.
• Manage the calendar and prioritize tasks to ensure efficient time management.
• Conduct research and prepare reports or presentations as requested.
• Organize and maintain files, ensuring that documents are accessible and up-to-date.
• Coordinate travel arrangements, accommodations, and itineraries for business trips.
• Serve as the first point of contact for internal and external communications with the CEO
• Handle confidential information with utmost discretion and professionalism.
• Adapt to the CEO’s varying needs, demonstrating flexibility with hours and the ability to travel on short notice.
• Assist with ad-hoc projects and any other tasks as required supporting the CEO’s objectives.

Qualifications & Requirements :