Senior Executive EXL / SE / 1503903

Job Description

Job Summary :

The Accounts Payable Specialist manages vendor credits in Intacct that come from returns processed in Service Titan. They ensure all credits are accurate and applied to the correct vendor accounts. The role also involves researching discrepancies, coordinating with internal teams, and keeping records up to date with verified credits.

Key Responsibilities :

• Research and validate purchasing debit memos (credits) exported from ServiceTitan into Intacct.
• Locate related vendor-issued credit memos via email, vendor portals, or internal references using identifiers such as invoice numbers, reference numbers, dollar amounts, and dates.
• Verify that credit amounts match and update records in Intacct by : Correcting credit amounts.Adding the keyword “actual” to indicate usable credits.Attaching PDF documentation of the credit memo.
• Adjust mismatched credits : Edit the amount in the current GL period according to SOP.If in a closed GL period, create reversing and replacement entries based on guidance from the Controller.
• Finalize and apply credit reversals through Intacct’s “Pay Bills” module, ensuring a $0 balance by offsetting original and reversal entries.
• Coordinate with the warehouse and vendors when documentation is delayed or unclear.