PA To Principal

Primary Purpose :

The Personal Assistant is responsible for providing secretarial, clerical and administrative

support in order to ensure that services are provided in an effective and efficient manner.

Key Accountabilities / Activities :

Primary Responsibility :

• Maintain executives agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Works closely and effectively with the Principal to keep him / her well informed of upcoming commitments and responsibilities, following up appropriately
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Handle academic and non-academic duties and ensure accurate and timely completion of tasks
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Preparing MIS Reports / Presentations for meetings
• Assisting principal in organizing the conferences and other training workshops
• Maintain Contact information for Principal monthly phone lists
• Sending seasons greetings to the rich contacts of the Principal
• To do the data entry, prepare presentations, make reports whenever required

Secondary Responsibility :

Work Relations : Internal :

External :

Skills Required

Communication Skills, Personal Assistance, Multitasking