Events Project Specialist

Overview

The Project Specialist – Events will play a central role in the end-to-end planning, coordination, and delivery of IDC's regional events. This role ensures that all project milestones, vendor activities, budgets, and logistics are efficiently scoped and managed to deliver seamless, high-quality event experience. The candidate should be organized, detail-oriented, and skilled at managing multiple stakeholders, timelines, and priorities in a fast-paced environment.

Responsibilities

Support the overall project lifecycle for multiple events from planning to post-event evaluation.

Develop and manage detailed project timelines, task trackers, and deliverable schedules.

Coordinate with internal stakeholders (content, marketing, operations, design, and sales) to ensure alignment and timely execution.

• Vendor & Logistics Management

Identify, evaluate, and liaise with vendors for event production, branding, AV, logistics, and hospitality.

Ensure procurement compliance by obtaining and comparing multiple vendor quotes.

Oversee vendor deliverables, quality control, and on-site execution.

Serve as the central point of coordination among global and regional teams.

Support content and production teams in managing session schedules, speaker logistics, and onsite requirements.

Collaborate with marketing for attendee communications and event branding requirements.

Support on-site execution, ensuring smooth setup, registration, branding, and technical readiness.

Manage timelines and troubleshoot issues in real-time during events.

Coordinate post-event wrap-up activities, including reports, vendor closures, and feedback documentation.

Qualifications

Skills Required

smartsheet , Microsoft Office, Asana, Excel