Executive Assistant

Executive Assistant

Function Purpose

The Executive Assistant function in our insurance broking company plays a crucial role in providing comprehensive administrative and operational support to the Director. This function ensures effective coordination, communication, and assistance to enhance the productivity and efficiency of top management.

Role Purpose

The purpose of the Executive Assistant role is to serve as a key liaison between the Director, CEO, and various internal and external stakeholders. The role involves managing schedules, organizing meetings, handling confidential information, and facilitating seamless communication to enable optimal decision-making and execution of strategic initiatives.

Key Expectations of the Role

1.Calendar and Schedule Management :

• Efficiently manage and coordinate the Director's calendars, schedules, and appointments.
• Prioritize and arrange meetings, ensuring optimal time management and alignment with strategic objectives.

2.Communication and Correspondence :

3.Meeting Coordination and Documentation :

4.Confidential Information Management :

5.Travel and Itinerary Management :

6.Financial Analysis & Reporting

7.Industry & Insurance Product Analysis

8.Executive Assistance & Strategic Planning

9.Compliance & Risk Management

10.Budgeting & Forecasting

11. 70 Percent of the work will be of Executive Assistant & 30 Percent of the work will be Business related of Product Analysis & Strategic Planning.

Competencies Required for the Role

1.Organizational Skills :

2.Communication and Interpersonal Skills :

3.Time Management and Prioritization :

4.Adaptability and Flexibility :

5.Interpersonal Skills : Strong interpersonal skills, including the ability to work collaboratively, build relationships, and effectively represent the Director.

Personal Qualifications

Experience

3-6 Years