Admin & Office Coordinator

About US : The Architecture Story® (TAS) is a Chennai-based architecture and design studio working across buildings, interiors, and spatial experiences. We focus on thoughtful, innovative, and detail-driven design rooted in material honesty and cultural context. Our studio is collaborative, organised, and creatively charged, reflecting the values we bring to every project.

About the Role

The Admin & Office Coordinator at TAS plays a key role in ensuring the smooth day-to-day functioning of the studio. This role supports the design team, operations, finance, HR, and vendor coordination, allowing architects and designers to focus fully on creative work. The ideal candidate is organised, proactive, detail-oriented, and comfortable managing multiple responsibilities.

Key Responsibilities

1. Studio & Team Operations

Manage daily studio activities including calendars, meetings, travel planning, and general organisation.

Maintain a clean, well-organised, and inspiring studio environment.

Support the design team with printing / plotting, filing, and document handling.

Coordinate internal communication and follow-ups on action items.

2. Administration & Finance Support

Work with the accounts team to coordinate invoices and follow up on client / vendor payments.

Maintain expense logs and track vendor bills.

Assist with basic bookkeeping documentation and finance-related coordination.

Maintain administrative records and ensure timely documentation.

3. HR Support

Manage the leave tracker and staff attendance documentation.

Assist with onboarding / offboarding of employees and maintain employee records.

Schedule interviews and coordinate basic HR communication.

4. IT & Systems Coordination

Work with the external IT vendor to ensure smooth functioning of computers, software, printers, and internet.

Coordinate software license renewals and basic troubleshooting support for the team.

Maintain inventory of devices and accessories.

5. Procurement & Vendor Management

Coordinate material procurement, samples, and deliveries.

Maintain the materials and samples library in an organised, accessible manner.

Liaise with vendors, suppliers, and service providers as required.

Requirements

1–4 years of experience in administration, coordination, or office management.

Strong organizational and multitasking abilities.

Good communication skills (written and verbal).

Basic familiarity with Excel / Google Sheets / office software.

Comfort working in a design or creative environment is an added advantage.

What We Offer

A creative, collaborative studio environment.

Exposure to architecture, interior design, and project workflows.

Growth into larger operations or management roles over time.