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Analyst - Administrative Assistant

Analyst - Administrative Assistant

Rangam IndiaBangalore, KT
4 days ago
Job description

Job Description

Key Responsibilities :

  • Set up internal meetings, circulate the agenda, and maintain calendar of appointments.
  • Submit and review expense reports.
  • Assist with new hire orientation and IT setup / coordination.
  • Coordinate with IT and CS staff on technology related issues and special projects.
  • Create and update required documents.
  • Manage repositories of information in electronic and physical form.
  • Prepare and circulate minutes of meetings.
  • Schedule interviews with candidates, including video conferences, etc. and coordinate with selected candidates.
  • Coordinate video conferences / audio calls with overseas client offices.
  • Maintain personnel records of the department pertaining to leave and holidays.
  • Coordinate ground transport where needed.
  • Assist in collecting and submitting expense statements and coordinating reimbursements.
  • Make photocopies, scan documents, mail packages, and assist with any other administrative office duties where required.
  • Handle the purchasing and maintenance of departmental office supply and office equipment. This includes stationery, PC and blackberry.
  • Coordinate departmental moves.
  • Coordinate departmental events (e.g., town halls, off sites, luncheons, etc.)
  • Coordinate with the vendors for BU specific events
  • Work on cross functional operational projects
  • Manage calendar of the senior leadership and also make travel arrangements accordingly

Experience & Qualifications :

  • Education : The candidate will have 2 to 4 years of business experience in a demanding business environment such as financial services. From an industry perspective, we would consider a broad base of administrative candidates, but exposure to a multi-national firm is a plus. Additional attributes are listed below
  • Experience :
  • A team player who is flexible and can work well with others to achieve common goals.
  • Good communication skills as the candidate will have some interaction with a range of internal and external audiences, which includes senior management, internal client representatives, vendors, and consultants.
  • Education : Undergraduate degree.
  • Language skills : English fluency is mandatory.
  • Communication skills : Good verbal, written, and interpersonal skills.
  • Computer Literacy : Microsoft Office applications (Outlook, Excel, PowerPoint, and Word).
  • Skills & Competencies :

    o Problem-Solving : Excellent critical thinking skills, with a focus on finding innovative solutions to challenges.

    o Communication : Strong written and verbal communication skills for clear and effective collaboration.

    o Teamwork : Ability to work collaboratively across different teams and levels of the organization to drive continuous improvement initiatives.

    o Attention to Detail : High attention to detail with a focus on ensuring the accuracy of processes and improvements.

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    Administrative Assistant • Bangalore, KT

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