Conference Production Assistant

At Fextons, we design and deliver world-class executive summits across Africa and Asia. To support our rapidly expanding portfolio, we are looking for a Conference Production Assistant who can operate with precision, professionalism, and a service-first mindset.

What You’ll Own

Speaker & Delegate Coordination

Communicate with senior-level executives, confirm agenda details, gather bios / photos, and ensure seamless onboarding.

Email Communication & Follow-Ups

Draft, refine, and send professional emails to speakers, sponsors, and partners with impeccable accuracy.

Session Management Support

Assist our production head with agenda research, briefing docs, panel preparation, and workflow organisation.

Technical & On-Site Assistance

Coordinate slides, virtual tech checks, and support the events team during conferences.

Operations & Documentation

Maintain trackers, update CRM sheets, and ensure all production-related tasks meet timelines.

Who You Are

A graduate with strong written and verbal communication skills.

Detail-oriented with the ability to work calmly under tight deadlines.

Tech-comfortable (Microsoft 365, Google Workspace, Zoom / Teams).

A natural organiser who enjoys structure, processes, and problem-solving.

Professional, proactive, and committed to high-quality output.

Immediate joining preferred