Office Coordinator

Job description

Insert Reporting Manager Title]

Job Type : Full-Time

Job Summary :

The Office Coordinator is responsible for ensuring the smooth and efficient operation of the office by

managing administrative tasks, coordinating travel, and handling business communication. The ideal

candidate will have a strong background in office administration, excellent communication skills, and the

ability to manage multiple priorities—particularly within a manufacturing business environment.

Key Responsibilities :

1. Administrative Support

Oversee daily office operations to ensure administrative efficiency.

Maintain organized physical and digital records (files, registers, logs).

Manage incoming / outgoing correspondence including emails and phone calls.

2. Travel Coordination

Plan and book domestic travel arrangements (flights, trains, accommodations, transport).

Maintain travel calendars and ensure timely confirmations.

Prepare travel expense reports and coordinate reimbursements.

3. Drafting & Documentation

Draft professional business letters, emails, memos, reports, and notices.

Assist in preparing quotations, agreements, work orders, and official documents.

Ensure accuracy, consistency, and clarity in all documentation.

4. Coordination & Liaison

Coordinate with internal teams (Production, Logistics, Accounts) to support operational workflows.

Follow up with clients and vendors on orders, dispatches, and payments.

Liaise with service providers, external agencies, and government offices as required.

5. Office & Inventory Management

Monitor and manage office supplies, initiate timely procurement.

Support HR-related tasks such as attendance tracking and interview coordination.

Skills & Qualifications :

Bachelor’s degree (preferred : Business Administration, Commerce, English).

Minimum 2 years of experience in office coordination; manufacturing / logistics experience preferred.

Proficient in MS Office (Excel, Word); knowledge of Tally or ERP systems is an advantage.

Excellent command of English and Hindi, both verbal and written.

Skilled in drafting formal business documents with strong grammar and formatting.

Proven experience with travel coordination and expense reporting.

Strong organizational, multitasking, and time-management abilities.

Would you like this JD converted into a PDF or formatted for a job portal posting?

Company