Head Of Planning

Job Description : Planning Head- Thane Location

Position Title : AGM / DGM / GM

Department : Project Controls / Planning

Reporting to : Project Director / Head of Project Controls / VP of Projects

Location : For HO location

Experience – 20 to 27 years

1. Role Purpose

The Planning Manager / Head of Planning is responsible for developing, monitoring, and

controlling project schedules and planning systems for EPC projects. The role ensures that

engineering, procurement, construction, and commissioning activities are properly planned,

coordinated, and executed within contractual timelines, budgets, and resources.

2. Key Responsibilities

A. Planning & Scheduling

Develop baseline project schedules (Level 1–5) in Primavera P6 / MS Project as per

contract requirements.

Prepare detailed engineering, procurement, fabrication, logistics, and construction

schedules.

Break down work scope into WBS, activities, and deliverables.

Integrate schedules across multiple disciplines, subcontractors, and vendors.

B. Progress Monitoring & Reporting

Track and update project progress weekly / monthly.

Analyze schedule deviations and highlight critical paths and near-critical activities.

Develop recovery schedules and mitigation plans when delays occur.

Prepare dashboards, S-curves, histograms, progress reports, and executive summaries.

C. Resource & Cost Planning

Plan and forecast manpower, materials, equipment, and mobilization requirements.

Prepare resource loading, leveling, and productivity analysis.

Coordinate with cost control to link schedule with cost (Time-Now / Cost-Loaded

schedules).

D. Coordination & Interface Management

Work with engineering, procurement, construction, QA / QC, HSE, and subcontracting

teams for schedule alignment.

Ensure subcontractor schedules are aligned with the master schedule.

Participate in client meetings, progress reviews, and planning workshops.

E. Risk & Change Management

Identify schedule risks and maintain risk registers.

Lead schedule risk analysis (SRA) using tools like Monte Carlo (if applicable).

Evaluate impact of change orders, scope changes, and variation claims.

Support project claims with delay analysis (EoT)—Time Impact Analysis (TIA), As-

Planned Vs As-Built, Window analysis.

F. Systems, Processes & Compliance

Ensure planning processes follow EPC best practices and contractual specifications.

Maintain standardized planning templates, procedures, and reporting systems.

Ensure compliance with project control standards, company SOPs, and client

requirements.

3. Required Qualifications & Experience

Bachelor’s degree in Engineering (Mechanical, Civil, Electrical, or related).

15 to 25+ years of planning experience in EPC projects (Oil & Gas, Power,

Infrastructure, Renewable, Petrochemical, etc.).

Strong expertise in Primavera P6 (mandatory).

Knowledge of EPC project lifecycle (FEED, Engineering, Procurement, Construction,

Pre-Comm, Commissioning).

Experience in project delay analysis, claims support, and extension of time (EoT).

Experience working with large-scale multi-million / mega EPC projects.

4. Skills & Competencies

Technical Skills

Primavera P6 / MS Project

Resource & cost loading

Schedule risk analysis

Advanced Excel & reporting tools

Understanding of drawings, BOQ, and EPC workflows

Managerial Skills

Leadership & team management (for Planning Head)

Strong communication & client-facing skills

Analytical & problem-solving abilities

Stakeholder management

Conflict resolution

5. Key Deliverables

Approved baseline schedule

Weekly / monthly progress reports

S-curves, histograms, manpower plans

Recovery / acceleration plans (if required)

Delay analysis reports

Planning dashboards and management presentations