Executive Assistant to Chief Executive Officer

Job Description – Executive Assistant to CEO Position : Executive Assistant (EA) to CEO

Company : WOG Technologies Limited

Department : CEO’s Secretariat

Location : Gurgaon

Employment Type : Full-time, 6 days a week

Reports to : CEO

Travel Requirement : Domestic & International (as per business needs)

About WOG Technologies

WOG Technologies is a world leader in water, wastewater, renewable energy, and sustainability solutions. We deliver smart, future-ready EPC / DBO / BOOT projects for industrial and municipal clients across the globe. With a mission to create a sustainable future, WOG is expanding rapidly in India, Southeast Asia, the Middle East, Africa, Europe and beyond.

Visit : Key Responsibilities

Executive & Strategic Support

Act as the first point of contact between the CEO and stakeholders (internal / external).

Manage the CEO’s calendar, appointments, travel schedules, e-mails, and calls efficiently.

Prepare, review, and edit correspondence, reports, presentations, contracts, and tenders.

Draft letters, agreements, and concise briefs for CEO’s review / decision-making.

Attend internal and client meetings, sometimes representing the CEO or the organization.

Maintain confidentiality and handle sensitive information with discretion.

Support the CEO in project reviews, business analysis, and strategy monitoring.

Business Coordination & Communication

Coordinate and communicate with department heads, board members, and partners.

Assist in strategic planning, performance tracking, and preparation of case briefs.

Draft speeches, magazine articles, and digital media content on behalf of the CEO.

Manage CEO’s LinkedIn profile and contribute to branding and digital marketing efforts.

Prepare compelling presentations and business documents for both internal and external stakeholders.

Travel & Event Management

Organize domestic / international travel, including visas, passports, and accommodations.

Ensure seamless logistical arrangements for CEO’s trips, meetings, and events.

Accompany the CEO on business travel to ensure efficiency and effectiveness of engagements.

Research & Industry Insight

Conduct research in water, wastewater, renewable energy, and sustainability fields.

Summarize insights, industry reports, and competitor intelligence for CEO decision-making.

Stay updated on global trends in environment, technology, and energy sectors.

Technology & Process Excellence

Be highly proficient with AI tools (ChatGPT and beyond), automation, and tech solutions.

Use advanced Excel for analytics, reporting, and dashboards.

Create high-quality PowerPoint presentations, proposals, and investor decks.

Implement process automation and digital tools to save CEO’s time.

Support HR operational functions, project tracking, and minor administrative tasks.

Qualifications

Education : Bachelor’s / Master’s in Business Administration, International Business, HRM Management, Finance or related field. AI / Technology diploma or certification will be an advantage.

Experience :

Minimum 5+ years in an EA role supporting C-suite / Top Management.

Exposure to international travel arrangements and visa / passport procedures.

Client-facing experience, including representing leadership in meetings.

Skills & Attributes

Strong communication (written & verbal) and presentation skills.

Excellent personality, energy, and presence to represent the CEO and WOG globally.

Tech-savvy with proficiency in MS Office, AI tools, digital media, and branding.

Advanced Excel, PowerPoint, and content writing expertise.

Ability to draft, analyze, and summarize contracts, agreements, and tenders.

Proactive, resourceful, and able to anticipate the CEO’s needs.

Research-driven with curiosity in sustainability, environment, and energy.

Willingness to work 6 days a week and travel extensively (domestic / international).

Why Join WOG Technologies?

Opportunity to work directly with the CEO and top leadership.

Strategic exposure to business, governance, and global projects.

Fast-paced, high-growth environment in the sustainability and energy sector.

Competitive salary, benefits, and international exposure.