Accounts Payable Specialist

Job Details :

This position will be based at Gurugram and reporting to Finance Controller

Responsibilities and Accountabilities

Treasury & Funds Management :

Liaison with Global teams and Corporate treasury for External Commercial Borrowings Interactions with paneled banks and setting up credit limits, Project loans for upcoming projects. Complying with ECB requirement as per RBI guidelines Ensuring filing of monthly ECB2 returns with RBI. Use of hedging instruments to mitigate currency risk and maintenance of complete hedging documentations. Accountable for correct accounting of business hedges along-with MTM. Responsible for Bank Reconciliation on a monthly basis for all banks. Responsible for reviewing Bank Charges & ensuring their booking in SAP. Statutory & Internal Audit :

Liaison with Auditors and Financial controlling team for smooth Statutory Audit End to end clearance for Bank reconciliations, Statements, confirmations, hedge accounting etc. End to end clearance of expenses, Trade payable, MSME workings and accounting, WHT, Security deposit, related party disclosures Resolving audit queries / issues with supporting documentation & processes. Ensuring efficient Internal Controls in place around A / P, Cash and Banking Processes for IFC audits. Semi-annual reporting of MSME compliance to relevant team / Government. Invoice Processing :

Posting and Reviewing of Vendor Invoices & carrying out 3 way match to ensure accuracy before processing them in SAP and complying with GST requirements. Liaison with Function for non-compliant Invoices & guiding them on deviations. Ensuring correct Booking Invoices in SAP (Both PO & Non PO) as per process to correct G / L & CC & to ensure that Input credit on GST is available to company. Responsible for Self Invoicing as per GST in case of Reverse Charge Vendors. Share purchase register with GST team for GST input reconciliation. Responsible for documentation of Invoices as per GST Responsible for withholding tax as per applicable law.

Accounts Payable Reviews and Controls

Monitoring of Vendor & Employee Advances & clearing them at regular intervals. Processing of Monthly Statutory Dues payments with accuracy and on time :

Advance / self-assessment / regular Income tax, Income tax appeal fees or demand as per assessment orders Custom duty TDS / TCS, EPFO, LWF, Professional Tax, GST & any Demand / Assessment Payments of VAT / CST etc. Monthly Review & Monitoring of AP / GRIR Open Item Reports. Monitoring of Inter-company balances and ensure all supporting’s available for cross-charges.

Vendor and master data Management :

Responsible for periodic review of SOPs for New Vendor creation Analysing new vendor creation / change request to check the merit of request. Vendor Creation / Modification through e-forms / SIM Forms. Bank Master creation / modification through e-forms. Cost allocation cycle review and maintenance. Cost centre and GL account review / creation / modification through E-forms. Co-ordinate with Global reporting team for any GL, cost centre and cost allocation cycle creation / Modification. Monitoring non active / dormant vendors & getting them blocked / Unblocked. Responsible for Vendor reconciliation & obtaining NDC by liasioing with Vendor & Functions. Responsible for Vendor dispute resolution. Providing monthly Balance Confirmation to McCain Inter Companies.

Tax Deducted at Source / Tax Collected at Source :

Responsible for Pan India Correct & timely computation as well as payment of TDS / TCS liability Responsible for correct & timely filing of Quarterly TDS Returns. Responsible for filing revised TDS Returns and correction statements. Responsible for replying TDS / TCS related notices / query from Revenue Authorities Issuance of Form 16A to Vendors on quarterly basis & addressing queries on the same. Super User (P2P) :

Responsible for Testing of any new developments / modifications in SAP. Analyzing system issues, Incident creation & liasioning with AMS for quick resolution. Responsible for training to users on effective utilization of SAP. Responsible for identifying area of improvement in process and get them implemented.

Professional / Technical Accreditations :

CA with around 8-14 years of experience. Strong Understanding of Accounts Payable, Treasury, TDS & GST. Detailed working knowledge of SAP – FICO Module Expert in MS Excel / MS Word / Power-Point

Competencies :

Should ensure accountability of Actions and should be Self-Motivated & Action Oriented. Collaborative – Ability to build trust & sustainable interpersonal relationships with multiple stakeholders. Able to build and maintain lasting relationships with other departments, key business partners and government agencies. Strong technical skills. Ability to work under pressure, meet deadlines and drive projects to completion.