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Receptionist

Receptionist

WorkQuest IndiaAhmedabad, Gujarat, India
28 days ago
Job description

Key Responsibilities :

  • Front Desk Management : Greet and welcome visitors in a friendly and professional manner, directing them to the appropriate person or department.
  • Phone and Email Handling : Answer and direct phone calls, take messages, and respond to general inquiries in a timely manner.
  • Appointment Scheduling : Manage and schedule appointments, meetings, and conference room bookings for staff and visitors.
  • Administrative Support : Assist with general administrative tasks such as filing, photocopying, faxing, and data entry.
  • Mail and Package Distribution : Receive, sort, and distribute incoming mail, packages, and deliveries.
  • Visitor Log Management : Maintain and manage the visitor log and ensure all guests are properly signed in and out of the building.
  • Office Supplies Management : Monitor and order office supplies as needed to ensure the office is well-stocked.
  • Collaboration with Other Departments : Work closely with other team members to ensure seamless communication and coordination across departments.
  • Office Maintenance : Ensure the front desk area and office lobby are kept clean, organized, and welcoming at all times.
  • Other Duties : Assist with ad-hoc tasks as requested, including helping to prepare for meetings, events, or employee celebrations.

Qualifications :

  • High school diploma or equivalent required; associates degree or higher is a plus.
  • Previous experience as a receptionist, office assistant, or in a customer-facing role preferred.
  • Strong communication skills, both verbal and written.
  • Excellent organizational skills with the ability to prioritize tasks effectively.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to multitask and handle a fast-paced environment.
  • Strong interpersonal skills with a customer service-oriented attitude.
  • Professional appearance and demeanor.
  • Ability to maintain confidentiality and handle sensitive information.
  • Preferred Skills (Optional) :

  • Experience with office management software or phone systems is a plus.
  • Fluency in English is a bonus.
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    Receptionist • Ahmedabad, Gujarat, India