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EA Admin role 5 - 7 Years position in Mumbai,Maharashtra

EA Admin role 5 - 7 Years position in Mumbai,Maharashtra

RANGAM INFOTECH PVT. LTD.INDIA
30+ days ago
Job description

Primary Responsibilities

  • Assist in preparing reports, metrics, presentations and other documents using Microsoft Office products such as PowerPoint, Excel, and Word.
  • Submit and review expense reports.
  • Assist with new hire orientation and IT setup / coordination.
  • Manage calendars and coordinate logistics for internal, external events, visitors, and team meetings, including attendees, materials, and communications.
  • Connect and coordinate with overseas stakeholders for overseas trips.
  • Coordinate with IT and CS staff on technology-related issues and special projects.
  • Manage repositories of information in electronic and physical form.
  • Schedule interviews with candidates, including video conferences, etc., and coordinate with selected candidates.
  • Coordinate video conferences / audio calls with overseas client offices.
  • Coordinate ground transport where needed.
  • Assist in collecting and submitting expense statements and coordinating reimbursements.
  • Make photocopies, scan documents, mail packages, and assist with any other administrative office duties where required.
  • Handle the purchasing, renting and maintenance of departmental office supplies and office equipment. This includes stationery, PCs, and other IT equipment.
  • Coordinate departmental moves.
  • Coordinate departmental events (e.g., town halls, off sites, luncheons, etc.).
  • Coordinate with various committees within the business unit and volunteer for events.
  • Demonstrate excellent time management, prioritization, and organizational skills.
  • Monitor email, and manage general copying, filing, and scanning tasks.
  • Assist with various meeting preparations.
  • Administer other duties as delegated by the team.

Qualifications Knowledge / Skills

  • The successful candidate will have 5 to 7 years of business experience in a demanding business environment such as financial services.
  • Advanced Microsoft Office skills (Excel, Outlook, Word, and PowerPoint).
  • A team player who is flexible and can work well with others to achieve common goals.
  • Strong time management skills.
  • Adaptable with the ability to multitask.
  • Good communication skills as the candidate will have some interaction with a range of internal and external audiences, including senior management, vendors, and consultants.
  • Language skills : English fluency is mandatory.
  • Detail-oriented with superior organizational skills.
  • Ability to work in a fast-paced, evolving environment.
  • Communication skills : Good verbal, written, and interpersonal skills.
  • Additional Information

  • Contract duration : 1 year; extension possible based on performance
  • Years of experience : 5 7 years
  • Location : Worli, Mumbai (Raheja Altimus)
  • Shift timing : 9 AM to 6 PM
  • Acceptable NP : Immediate to 30 days
  • Will laptop be provided : Yes
  • Must have skillset :
  • i) Strong multitasker with excellent verbal and written communication skills and attention to detail

  • ii) Advanced Microsoft Office (Excel, Outlook, Word, and PowerPoint)
  • iii) Excellent calendar, travel, expense, and event management experience
  • WFO / Hybrid : WFO
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    Admin • INDIA