Procurement manager

This role is with a partner company, which is a fast growing co-working space

Role Overview

We are looking for a Procurement & Vendor Manager who will own sourcing, vendor management, rate negotiations, and procurement for all workspace build-outs and operational requirements. This role is ideal for someone who is analytical, negotiation-savvy, highly ethical, and enjoys optimizing costs without compromising quality. You will work closely with the Design, Operations, Facilities, and Finance teams to ensure timely procurement and vendor efficiency for both new centre launches and ongoing operations.

Key Responsibilities

Prepare Bill of Quantities (BOQs) for new projects in coordination with design, operations, and site teams

Identify, evaluate, and onboard vendors for furniture, fixtures, equipment (FF&E), interiors, facility services, consumables, and AMC services

Request, compare, and analyse quotations from multiple suppliers to ensure best pricing, quality, and value

Lead negotiations on pricing, payment terms, delivery timelines, service SLAs, and contracts with suppliers and contractors

Maintain a strong vendor database, including rate cards, compliance documents, performance history, and service scorecards

Track and manage purchase orders, delivery timelines, and ensure on-time fulfillment for project and operational requirements

Partner with Operations and Facilities teams to resolve vendor issues, delays, quality concerns, or non-compliance

Monitor procurement budgets, track spends, and drive cost optimization initiatives without compromise on standards

Maintain procurement documentation for GST, invoicing, compliance, and audit requirements

Build long-term, ethical, and positive vendor relationships while ensuring accountability and performance

Requirements

2–4 years of experience in procurement, vendor management, sourcing, or supply chain

Strong negotiation and vendor-handling skills with understanding of commercial terms

Good understanding of BOQs, cost sheets, and purchase workflows

Proficiency in MS Excel / Google Sheets

Highly organised, detail-oriented, and able to handle multiple procurement requests simultaneously

Strong communication and stakeholder coordination skills

Ethical, disciplined, and process-driven approach to procurement

Mandatory Requirements

2–4 years of experience in procurement, vendor management, sourcing, or supply chain

Strong negotiation and vendor-handling skills with understanding of commercial terms

Good understanding of BOQs, cost sheets, and purchase workflows

Proficiency in MS Excel / Google Sheets

Highly organised, detail-oriented, and able to handle multiple procurement requests simultaneously

Strong communication and stakeholder coordination skills

Ethical, disciplined, and process-driven approach to procurement

Preferred Requirements

Experience in co-working, commercial interiors, hospitality, or real estate

Additional Information

Success Metrics (KPIs) :

Cost savings achieved through efficient vendor negotiations,

On-time delivery of materials, services, and orders,

Vendor SLA & quality adherence across categories,

Reduction in procurement errors, delays, or rework,

Strong vendor scorecards and accountability.