Procurement Specialist

Buyer, Procurement – Job Description

Definition :

Procurement is defined as sourcing, negotiating and buying of goods, materials and services to meet the Company’s operational requirements.

Overall, Purpose of the Role :

Purchase goods, materials and services to ensure that the company operational needs are met, taking into account price, quality and delivery and to ensure continuity of supply.

Key Responsibilities :

General and Task Management

Purchase goods, materials, components or services in line with specified cost, quality and delivery targets

Support the purchasing function and other relevant departments and communicate any supply problems which may impact on business operations

Monitor market trends, competitor strategies and market suppliers

Provide analysis on costs, new and existing and review cost reduction activities

Prepare reports and updates as and when required

Work closely with others in the procurement function and review opportunities for continuous improvement and business improvements

Adhere to any health, safety and environmental policies and procedures to ensure the safety and wellbeing of self, staff and visitors

Negotiate contracts improve prices and terms of business with suppliers and review opportunities to make business savings utilising negotiation and procurement best practice tools and methods

Prepare and raise purchase orders and order schedules

Build, maintain and manage supplier relationships and keep up good communications

Ensure that a professional and consistent approach is taken in relation to all supplier relationships

Ensure compliance to company guidelines, purchasing policies, procedures, and OJEU guidance during supplier negotiations and contracts award process.

Conduct research for new components and suppliers

Compile data relating to supplier performance to enable evaluation

Assess and evaluate suppliers and contribute to performance reviews to ensure contract compliance

Contact suppliers to resolve price, quality, delivery or invoice issues

Skills and Attributes :

Able to build and maintain effective and productive relationships with staff, stakeholders and suppliers

Good communication, negotiation, interpersonal and influencing skills

Analytical, numerically astute with strong demonstrated problem-solving abilities

Able to manage time effectively, prioritise tasks and achieve set targets

Commercial and financial awareness with a full understanding of how failure impacts the production, manufacture and customer order fulfilment

Able to work well under pressure and handle emergency and stressful situations

Keen attention to detail and accuracy

Familiarity with an integrated Enterprise Resource Planning (ERP) system would be beneficial