KEY RESPONSIBILITIES :
Invoice Processing :
- Receive, review, and accurately process a high volume of invoices, ensuring proper coding, authorization, and adherence to company policies.
- Match invoices to purchase orders and receiving documents (3-way match) and resolve discrepancies promptly.
- Enter invoices into the accounting system (ERP / accounting software) with precision.
Payment Processing :
Prepare and process various payment types, including electronic transfers (ACH, wires), cheques, and credit card payments, ensuring timely disbursements to vendors.Monitor due dates and payment terms to optimize cash flow while maintaining strong vendor relationships.Vendor Management & Communication :
Reconcile vendor statements, investigate and resolve any discrepancies or outstanding issues.Respond to vendor inquiries professionally and efficiently, providing accurate information regarding payment status and account details.Maintain accurate vendor records, including contact information and banking details.Expense Management :
Process employee expense reports, ensuring compliance with company travel and expense policies (if applicable).Reconciliations & Reporting :
Assist with month-end and year-end close activities related to Accounts Payable.Perform reconciliations of Accounts Payable sub-ledger to the General Ledger.Generate and analyze various AP reports as required by management.Audit & Compliance :
Support internal and external audit requests by providing necessary documentation and explanations related to accounts payable.Ensure strict compliance with company financial policies, internal controls, and relevant tax regulations (e. , TDS, GST implications on invoices).Process Improvement :
Identify opportunities for process improvements and efficiencies within the Accounts Payable function.Contribute to the implementation of new AP systems or procedures.REQUIRED QUALIFICATIONS :
Education : Bachelor's degree in Commerce, Accounting, Finance, or a related field.Experience : 3-5 years of direct, hands-on experience in Accounts Payable roles.Technical Skills :
Proficiency in using Enterprise Resource Planning (ERP) systems (e. , SAP, Oracle Financials, Microsoft Dynamics, Tally ERP, Zoho Books, QuickBooks) for AP functions.Strong proficiency in Microsoft Office Suite, especially Excel (pivot tables, VLOOKUP, data Solid understanding of accounting principles and double-entry bookkeeping.Familiarity with Indian tax regulations relevant to Accounts Payable (e. , TDS, GST).Soft Skills :
Exceptional attention to detail and a high level of accuracy in data entry and reconciliation.Strong organizational and time management skills, with the ability to manage multiple tasks and meet deadlines.Excellent verbal and written communication skills for effective interaction with vendors and internal departments.Proactive problem-solving abilities and a strong sense of ownership.Ability to work both independently and as a collaborative team memberref : iimjobs.com)