Human Resource Executive

Job description

Key Responsibilities :

1. Payroll Processing :

o Administer payroll for all employees in a timely and accurate manner (weekly, biweekly, monthly, or as per company schedule).

o Calculate wages, overtime, bonuses, commissions, and deductions.

o Ensure correct deductions for taxes, benefits, retirement plans, and other

deductions are applied.

o Ensure compliance with tax laws, such as federal, state, and local income taxes,

Social Security, Medicare, etc.

o Prepare and submit payroll-related tax filings (e.g., quarterly payroll reports,

annual W-2 forms).

2. Record Keeping and Compliance :

o Maintain accurate and up-to-date payroll records, including salary changes,

deductions, and attendance.

o Ensure all payroll documentation is filed according to legal and company

requirements.

o Maintain knowledge of labor laws, wage laws, tax laws, and other regulations to

ensure compliance.

o Respond to inquiries from employees regarding payroll and benefit discrepancies,

providing resolution where needed.

3. Benefit Administration :

o Administer employee benefit deductions (e.g., healthcare, retirement plans,

insurance, etc.) and ensure accuracy in payroll processing.

o Coordinate with the benefits department to ensure proper enrollment, eligibility,

and deductions.

4. Data Entry & Systems Maintenance :

o Enter and maintain accurate employee information in payroll systems (e.g.,

employee status, salary adjustments, time-off accruals).

o Utilize payroll software (e.g., ADP, Paychex, or proprietary systems) for payroll

processing, record-keeping, and reporting.

o Generate reports related to payroll, taxes, deductions, and earnings for

management review.

5. Payroll Reporting & Analysis :

o Prepare monthly, quarterly, and annual payroll reports for HR, finance, and

management teams.

o Assist with audits and provide required documentation for internal or external

audits.

o Analyze payroll data to ensure accuracy and detect errors or discrepancies.

6. Employee Communication :

o Communicate any payroll-related changes or issues to employees effectively and

professionally.

o Address employee inquiries related to wages, benefits, and payroll taxes

promptly.

7. Continuous Improvement :

o Stay informed on updates to tax laws, payroll best practices, and HR technologies

to improve payroll processes.

o Participate in regular payroll audits and process reviews to identify opportunities

for efficiency improvements.

Qualifications : Education :

o Bachelor’s degree in Human Resources, Accounting, Business Administration, or

related field (preferred but not required).

o Professional certification in payroll (e.g., Certified Payroll Professional (CPP), or

similar) is a plus.

Experience :

o 2-5 years of payroll processing experience, preferably in a corporate or large

organization.

o Familiarity with benefits administration and tax filing requirements.

Personal Characteristics :

o Strong problem-solving skills.

o Ability to work well under pressure and meet tight deadlines.

o Strong ethical standards and discretion in handling sensitive employee data