R&D Procurement - Assistant Manager

Job Description :

• Pending PR review / Analysis (Qty, Material code, Brand, MOQ, Others)
• Floating inquiries to multiple vendors (RFQ)
• Upon receipt of quotes, prepare price comparison sheet
• Suggest alternate wherever applicable to user department & share COAs
• Track AVD status from user department
• Submit necessary documents with approval to Buyers team to create POs
• Follow-up with buyers' team for timely completion of POs
• Coordinate with vendor for documents in order to create new vendor code in MDG
• Sharing open orders details to user and follow up for Spot and Phase order from suppliers.
• Follow-up with vendors for import shipments
• Follow up for Shipping documents with vendor and forwarding to logistics for clearance.
• Review shipping documents & nominate FF with logistics
• Organise technical writeup / Import License from user department & share to logistics for import shipment clearances
• Follow-up with logistics for shipment delivery at site
• Co-ordinate for Bond-to-Bond shipments with Vendors, Buyers, & IDT team to generate Bill of Entry
• Supporting documents from vendor to apply impot license / NOC
• Monthly Meetings with critical vendors
• PO amendment clearance & invoice queries with vendors
• Vendor payments follow with finance for a clear understanding and update status to vendor, also follow for advance payments.
• Communication with vendors through regular meetings and discussions to understand their challenges and support (monthly)
• Addressing the issues with WH team to timely submitting the invoices to finance
• Follow up for RWC and DTA endorsement documents from IDT and sharing the same to vendors
• Conduct due diligence by verifying documents such as SOW / MSA
• Coordinate with users to obtain necessary approvals from the HOD and finance to comply audit.
• Group Negotiations for common vendors (Weekly connect)
• Share pending POs to vendors on monthly & get the updates
• Share delivery schedule to user department on timely
• Arrange vendor meetings to discuss on pending orders, new product qualification, negotiations....
• Follow up with finance for pending payments
• Address quality issues raised by users and taking care of material rejection activities
• Identify AVD for existing brands & share COAs to end user team
• Arrange AVD samples from vendors for evaluation
• Follow-up with user team for AVD qualification and implement for cost savings
• Update Savings file on regularly & submit to HOD (Monthly)
• Generate spend report on Monthly to present on department review meetings (Monthly)
• Share high ageing POs to users to short close (Monthly)
• Follow up with user to get update on POs to be short closed
• Support finance on any invoice queries for accounting purposes (Monthly)
• Verifying and provide clearance to BRM to create new material codes
• Weekly Meetings with CFT (R&D)