AP Specialist

Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

Key Responsibilities :

About the Role :

We are seeking a highly organized and detail-oriented Accounts Payable Associate to join our team and manage the processing of vendor invoices within the NetSuite & Coupa application. You will be responsible for ensuring accurate, timely, and compliant processing of all vendor invoices while upholding company procurement policies and procedures along with extracting and preparing analytical reports from NetSuite & Coupa.

The Accounts Payable Invoice Processing Associate is responsible for the efficient and accurate processing of invoices from receipt to payment. This role involves data entry, verification, and reconciliation of invoices to ensure timely and correct payments to vendors. Good knowledge of India Accounts Payable norms - TDS, GST and other compliances.

Key Responsibilities :

• Process vendor invoices received, ensuring adherence to company policies and accounting standards.
• Verify invoice accuracy, including supplier information, amounts, and tax details.
• Enter invoice data into the accounting system with high accuracy and speed.
• Match invoices to purchase orders and receipting.
• Resolve discrepancies with invoices and purchase orders.
• Respond to vendor inquiries regarding invoice status and payments.
• Resolve invoice-related issues with vendors or internal business owners on time.
• Create vendor records in the accounting system.
• Prepare and process payments to vendors according to established procedures.
• Ensure timely and accurate payment processing.
• Communicate effectively with employees and vendor regarding invoice queries and clarifications.
• Adhere to company policies and procedures related to accounts payable.
• Maintain confidentiality of financial information.
• Contribute to continuous improvement of the accounts payable process.
• Work on ad hoc projects as needed.

Educational and professional experience :