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Executive Assistant

Jet Stream Ent.Delhi, IN

19 days ago

Job description

Position : Executive Assistant

Head Office : British Columbia, Canada

Location : Remote

Salary : 5-7 LPA

Medical benefits (included)

Preferred Language : English & Hindi / Punjabi

Work Hours : Monday to Saturday, 8 : 00 AM – 4 : 00 PM Pacific Time

About the Role :

We seek a highly organized and proactive Executive Assistant with 3 to 4 years of professional experience to provide comprehensive administrative and operational support to two co-owners. This individual will play a pivotal role in managing schedules, coordinating projects, and ensuring seamless day-to-day operations. The ideal candidate will have a strong understanding of administrative processes, a basic knowledge of WordPress and accounting, and excellent communication skills.

Key Responsibilities :

Administrative Support :

Efficiently manage calendars, appointments, reminders, and meetings for both co-owners.
Monitor correspondence via platforms such as WhatsApp and Asana, ensuring tasks and projects remain on schedule.
Document meeting discussions, summarize key points, and provide actionable follow-ups.

Operational Oversight :

Maintain and oversee employee payslips, leave records, and balance cards.

Process payroll and liaise with accountants for financial tasks and bookkeeping updates.

Ensure timely payments of bills, including renewals for domains and hosting (e.g., GoDaddy).

Event and Task Coordination :

Organize and coordinate team events, including food deliveries and logistics.

Track task progress to ensure deadlines and priorities are consistently met.

Technical and IT Assistance :

Provide basic technical support, including email setup and IT troubleshooting.

Update websites using WordPress and handle minor bookkeeping tasks using QuickBooks.

Oversee domain and hosting renewals as well as other technical responsibilities.

Professional Communication :

Draft and proofread professional emails and correspondences with internal and external stakeholders.

Uphold the highest standards of discretion and professionalism in all communications.

Required Skills and Qualifications :

A minimum of 1 to 3 years of professional experience in a similar role.

A bachelor’s degree is preferred but not mandatory.

Familiarity with WordPress, QuickBooks, Asana, and platforms such as GoDaddy is essential.

Exceptional attention to detail, multitasking capabilities, and a proactive approach to task management.

Strong written and verbal communication abilities, including drafting professional emails.

A basic understanding of bookkeeping and financial operations is required.

A self-starter who can independently manage tasks and responsibilities.

Why Join Us?

By joining our team, you will become an integral part of a small, agile organization that values efficiency, collaboration, and professionalism. This role is ideal for individuals who thrive on staying organized and enjoy contributing to the success of dynamic leadership.

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