Executive Assistant to Director

Job Description

Job Title : Executive Assistant to Director

Job Summary

We are seeking an Executive Assistant to provide crucial administrative and organizational support to our Director, ensuring the smooth operation of the department or organization. The ideal candidate will be highly organized and capable of managing a variety of tasks, from overseeing schedules and communications to coordinating projects and handling sensitive information. Acting as a liaison between the Director and other departments, clients, or stakeholders is a key aspect of this role.

Key Responsibilities

• Calendar and Schedule Management

Efficiently manage and organize the Director's calendar, ensuring all appointments, meetings, and deadlines are met.

Act as a point of contact for internal and external communications on behalf of the Director.

Maintain and organize the Director's files, both physical and digital, ensuring quick access to needed documents.

Arrange travel accommodations, including flights, hotels, and ground transportation, for the Director.

Assist in planning and executing public relation coordination, maintaining protocol with Dignitaries, Authorities, High-Officials of Government / Corporate sector as per instructions / communications received from the Director.

Assist in planning and executing departmental or organizational projects.

Handle sensitive and confidential information with the utmost discretion and professionalism.

Provide general administrative support, including ordering supplies, handling invoices, and managing office operations.

Requirements

Requirements

Proven experience as an executive assistant or similar administrative role Proficient in MS Office and other office management software Outstanding organizational