Executive Admin
BEFORE APPLYING, PLEASE RECORD A 2 MINUTE VIDEO INTRODUCING YOURSELF. MENTION WHY WE SHOULD SELECT YOU AS OUR NEXT EXECUTIVE ADMIN. AFTER RECORDING THE VIDEO, PLEASE SUBMIT THE VIDEO AT hr@mycareintl.com
Shift : 10 hours PST (Excluding Lunch break)
Salary : 30+
Company Overview :
My Care International is a dynamic and innovative company dedicated to [brief description of company mission / goals]. We pride ourselves on our commitment to excellence and our ability to adapt to the ever-changing business landscape. As we continue to grow and expand, we are seeking a highly organized and proactive Executive Administrative Assistant to join our team and support our executive leadership.
Absolute Must :
Please don’t apply if you don’t meet our absolute must-haves mentioned below :
- Prior experience working in night shifts (PST).
- Must have past experience working remotely.
- Comfortable working a 10-hour shift.
- Ability to thrive in a rapid, dynamic working environment.
Position Overview :
The Executive Administrative Assistant will play a pivotal role in supporting our executive team by providing high-level administrative support and ensuring seamless coordination of activities. This position requires exceptional organizational skills, attention to detail, and the ability to handle a wide range of administrative tasks with efficiency and professionalism.
Key Responsibilities :
Calendar Management : Maintain and organize executive calendars, scheduling meetings, appointments, and travel arrangements efficiently.Communication : Serve as the primary point of contact for internal and external communications, managing emails, phone calls, and correspondence on behalf of executives. Excellent command of the English language is mandatory.Documentation and Correspondence : Prepare and edit correspondence, presentations, reports, and other documents as needed, ensuring accuracy and professionalism.Meeting Coordination : Arrange and coordinate meetings, conferences, and special events, including preparing agendas, taking minutes, and following up on action items.Travel Arrangements : Coordinate travel itineraries, including flights, accommodations, transportation, and other logistics, ensuring smooth and hassle-free travel experiences.Information Management : Maintain organized filing systems, databases, and records, ensuring easy access to information and efficient retrieval of documents.Expense Management : Manage and reconcile expense reports and invoices, tracking expenses and ensuring compliance with company policies.Project Support : Provide administrative support for special projects and initiatives, assisting with research, data analysis, and coordination as needed.Confidentiality : Handle sensitive and confidential information with discretion and professionalism, maintaining the highest level of confidentiality at all times.Team Collaboration : Collaborate effectively with other administrative staff and team members to ensure efficient operations and support across the organization.Attendance Management : Oversee and manage attendance tracking, ensuring accurate and timely records.Contract Management : Handle the drafting, reviewing, and tracking of contracts, ensuring compliance with company policies.HRMS Software Management : Manage HRMS (Human Resource Management System) software, ensuring accurate data entry and system updates.Payroll : Assist in payroll processing, ensuring timely and accurate payment of salaries and related expenses.Qualifications :
BEFORE APPLYING, PLEASE RECORD A 2 MINUTE VIDEO INTRODUCING YOURSELF. MENTION WHY WE SHOULD SELECT YOU AS OUR NEXT EXECUTIVE ADMIN. AFTER RECORDING THE VIDEO, PLEASE SUBMIT THE VIDEO AT hr@mycareintl.com
Proven experience as an executive administrative assistant or similar role, preferably in a fast-paced environment.Exceptional organizational and time management skills, with the ability to prioritize tasks and multitask effectively.Strong attention to detail and accuracy, with excellent proofreading and editing skills.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.Discretion and confidentiality in handling sensitive information and matters.Ability to work independently with minimal supervision and take initiative to solve problems and anticipate needs.Bachelor's degree or equivalent experience preferred.Salary : 30-35 K
