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Executive Administrator

Executive Administrator

My Care InternationalKolkata, IN
1 day ago
Job description

Executive Admin

BEFORE APPLYING, PLEASE RECORD A 2 MINUTE VIDEO INTRODUCING YOURSELF. MENTION WHY WE SHOULD SELECT YOU AS OUR NEXT EXECUTIVE ADMIN. AFTER RECORDING THE VIDEO, PLEASE SUBMIT THE VIDEO AT hr@mycareintl.com

Shift : 10 hours PST (Excluding Lunch break)

Salary : 30+

Company Overview :

My Care International is a dynamic and innovative company dedicated to [brief description of company mission / goals]. We pride ourselves on our commitment to excellence and our ability to adapt to the ever-changing business landscape. As we continue to grow and expand, we are seeking a highly organized and proactive Executive Administrative Assistant to join our team and support our executive leadership.

Absolute Must :

Please don’t apply if you don’t meet our absolute must-haves mentioned below :

  • Prior experience working in night shifts (PST).
  • Must have past experience working remotely.
  • Comfortable working a 10-hour shift.
  • Ability to thrive in a rapid, dynamic working environment.

Position Overview :

The Executive Administrative Assistant will play a pivotal role in supporting our executive team by providing high-level administrative support and ensuring seamless coordination of activities. This position requires exceptional organizational skills, attention to detail, and the ability to handle a wide range of administrative tasks with efficiency and professionalism.

Key Responsibilities :

  • Calendar Management : Maintain and organize executive calendars, scheduling meetings, appointments, and travel arrangements efficiently.
  • Communication : Serve as the primary point of contact for internal and external communications, managing emails, phone calls, and correspondence on behalf of executives. Excellent command of the English language is mandatory.
  • Documentation and Correspondence : Prepare and edit correspondence, presentations, reports, and other documents as needed, ensuring accuracy and professionalism.
  • Meeting Coordination : Arrange and coordinate meetings, conferences, and special events, including preparing agendas, taking minutes, and following up on action items.
  • Travel Arrangements : Coordinate travel itineraries, including flights, accommodations, transportation, and other logistics, ensuring smooth and hassle-free travel experiences.
  • Information Management : Maintain organized filing systems, databases, and records, ensuring easy access to information and efficient retrieval of documents.
  • Expense Management : Manage and reconcile expense reports and invoices, tracking expenses and ensuring compliance with company policies.
  • Project Support : Provide administrative support for special projects and initiatives, assisting with research, data analysis, and coordination as needed.
  • Confidentiality : Handle sensitive and confidential information with discretion and professionalism, maintaining the highest level of confidentiality at all times.
  • Team Collaboration : Collaborate effectively with other administrative staff and team members to ensure efficient operations and support across the organization.
  • Attendance Management : Oversee and manage attendance tracking, ensuring accurate and timely records.
  • Contract Management : Handle the drafting, reviewing, and tracking of contracts, ensuring compliance with company policies.
  • HRMS Software Management : Manage HRMS (Human Resource Management System) software, ensuring accurate data entry and system updates.
  • Payroll : Assist in payroll processing, ensuring timely and accurate payment of salaries and related expenses.

    • Qualifications :

    BEFORE APPLYING, PLEASE RECORD A 2 MINUTE VIDEO INTRODUCING YOURSELF. MENTION WHY WE SHOULD SELECT YOU AS OUR NEXT EXECUTIVE ADMIN. AFTER RECORDING THE VIDEO, PLEASE SUBMIT THE VIDEO AT hr@mycareintl.com

  • Proven experience as an executive administrative assistant or similar role, preferably in a fast-paced environment.
  • Exceptional organizational and time management skills, with the ability to prioritize tasks and multitask effectively.
  • Strong attention to detail and accuracy, with excellent proofreading and editing skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
  • Discretion and confidentiality in handling sensitive information and matters.
  • Ability to work independently with minimal supervision and take initiative to solve problems and anticipate needs.
  • Bachelor's degree or equivalent experience preferred.

    • Salary : 30-35 K

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    Administrator • Kolkata, IN

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