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Event Operations Manager
Event Operations ManagerConfidential • Mumbai, India
Event Operations Manager

Event Operations Manager

Confidential • Mumbai, India
26 days ago
Job description

Position Overview :

The Event Operations Executive will be responsible for planning, coordinating, and executing on-ground brand activations, promotional campaigns, and events. The role involves handling both ATL (Above The Line) and BTL (Below The Line) activities — ensuring flawless execution, vendor coordination, and cost-effective operations that deliver impactful brand experiences.

Key Responsibilities :

Planning & Execution

  • Assist in planning and executing ATL and BTL activation campaigns, roadshows, exhibitions, mall promotions, and corporate events.
  • Coordinate with the client servicing and creative teams to understand campaign objectives and deliverables.
  • Prepare event flow, manpower plans, logistics schedules, and vendor briefs.
  • Oversee on-ground event setup, branding, and execution to ensure quality and timely delivery.

Vendor & Logistics Management

  • Source, negotiate, and manage vendors for fabrication, printing, production, and logistics.
  • Ensure all materials, equipment, and manpower are in place before the event.
  • Manage budgets, track expenses, and maintain cost efficiency throughout the project.
  • On-ground Supervision

  • Supervise event crew, promoters, and brand ambassadors during activations.
  • Handle permissions, venue coordination, and troubleshooting on-site.
  • Ensure brand compliance and client satisfaction during execution.
  • Reporting & Analysis

  • Prepare post-event reports, feedback summaries, and MIS data.
  • Provide insights for improving operations and future activations.
  • Qualifications & Skills :

  • Bachelor's degree in Event Management, Marketing, Mass Communication, or related field.
  • 5+ years of experience in event operations or BTL activation roles.
  • Strong vendor management, negotiation, and budgeting skills.
  • Excellent organizational and multitasking abilities.
  • Good communication and leadership skills for on-ground team coordination.
  • Ability to work under pressure and travel extensively.
  • Preferred Experience :

  • Experience in executing large-scale activations, product launches, corporate events, or brand promotions.
  • Knowledge of fabrication, production materials, and technical setups (AV, lighting, staging).
  • Familiarity with experiential marketing and modern activation trends.
  • Warm regards,

    Whizz HR

    Skills Required

    Negotiation, Vendor Management, Budgeting, Logistics Management

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    Event Manager • Mumbai, India

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