Personal Secretary

Key Responsibilities :

• Scheduling & Calendar Management :
• Organize and maintain the MD’s calendar.
• Schedule meetings, appointments, and travel plans.
• Remind and follow up on important deadlines.
• Communication Management :
• Screen and respond to phone calls, emails, and other communications.
• Draft, format, and print relevant documents as per instructions.
• Liaise with internal departments and external stakeholders.
• Travel & Logistics :
• Make travel arrangements (flights, accommodation, transport).
• Prepare detailed itineraries and handle all logistics for official trips.
• Document & File Management :
• Maintain confidential files and records systematically.
• Prepare reports, meeting minutes, presentations, and other documents.
• Handle data entry, typing, printing, scanning, and file organization.
• Meeting Coordination :
• Organize and coordinate internal and external meetings.
• Prepare agendas, send invites, and ensure all arrangements are in place.
• Take and circulate minutes and follow up on action items.
• Office & Personal Assistance :
• Handle both official and personal errands as assigned.
• Ensure a high level of discretion and confidentiality.
• Support in personal tasks like bill payments, gift purchases, etc.
• Confidentiality & Discretion :
• Maintain strict confidentiality in all matters.
• Handle sensitive matters with professionalism and tact.
• Other Responsibilities :
• Assist with HR, admin, and coordination tasks if needed.
• Act as a bridge between the MD and staff / clients when required.

Requirements :