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Personal Secretary

Personal Secretary

Mentors ZoneNoida, Uttar Pradesh, India
12 days ago
Job description

Key Responsibilities :

  • Scheduling & Calendar Management :
  • Organize and maintain the MD’s calendar.
  • Schedule meetings, appointments, and travel plans.
  • Remind and follow up on important deadlines.
  • Communication Management :
  • Screen and respond to phone calls, emails, and other communications.
  • Draft, format, and print relevant documents as per instructions.
  • Liaise with internal departments and external stakeholders.
  • Travel & Logistics :
  • Make travel arrangements (flights, accommodation, transport).
  • Prepare detailed itineraries and handle all logistics for official trips.
  • Document & File Management :
  • Maintain confidential files and records systematically.
  • Prepare reports, meeting minutes, presentations, and other documents.
  • Handle data entry, typing, printing, scanning, and file organization.
  • Meeting Coordination :
  • Organize and coordinate internal and external meetings.
  • Prepare agendas, send invites, and ensure all arrangements are in place.
  • Take and circulate minutes and follow up on action items.
  • Office & Personal Assistance :
  • Handle both official and personal errands as assigned.
  • Ensure a high level of discretion and confidentiality.
  • Support in personal tasks like bill payments, gift purchases, etc.
  • Confidentiality & Discretion :
  • Maintain strict confidentiality in all matters.
  • Handle sensitive matters with professionalism and tact.
  • Other Responsibilities :
  • Assist with HR, admin, and coordination tasks if needed.
  • Act as a bridge between the MD and staff / clients when required.

Requirements :

  • Strong communication and interpersonal skills.
  • High level of integrity and discretion.
  • Ability to multitask and prioritize efficiently.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Presentable, professional, and well-organized.
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    Personal Secretary • Noida, Uttar Pradesh, India