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Personal Secretary
Mentors Zone
Noida, Uttar Pradesh, India
12 days ago
Job description
Key Responsibilities :
Scheduling & Calendar Management :
Organize and maintain the MD’s calendar.
Schedule meetings, appointments, and travel plans.
Remind and follow up on important deadlines.
Communication Management :
Screen and respond to phone calls, emails, and other communications.
Draft, format, and print relevant documents as per instructions.
Liaise with internal departments and external stakeholders.
Travel & Logistics :
Make travel arrangements (flights, accommodation, transport).
Prepare detailed itineraries and handle all logistics for official trips.
Document & File Management :
Maintain confidential files and records systematically.
Prepare reports, meeting minutes, presentations, and other documents.
Handle data entry, typing, printing, scanning, and file organization.
Meeting Coordination :
Organize and coordinate internal and external meetings.
Prepare agendas, send invites, and ensure all arrangements are in place.
Take and circulate minutes and follow up on action items.
Office & Personal Assistance :
Handle both official and personal errands as assigned.
Ensure a high level of discretion and confidentiality.
Support in personal tasks like bill payments, gift purchases, etc.
Confidentiality & Discretion :
Maintain strict confidentiality in all matters.
Handle sensitive matters with professionalism and tact.
Other Responsibilities :
Assist with HR, admin, and coordination tasks if needed.
Act as a bridge between the MD and staff / clients when required.
Requirements :
Strong communication and interpersonal skills.
High level of integrity and discretion.
Ability to multitask and prioritize efficiently.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Presentable, professional, and well-organized.
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Personal Secretary • Noida, Uttar Pradesh, India
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